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If you’re GST registered, GST on home expenses can be claimed in each GST return period, or at the end of the financial year. It’s worth noting that rent and mortgage interest is GST free.
1. Calculate the GST amount on your home office expenses
If your electricity bill is $115 in August, the GST exclusive amount is $100 ($115/1.15) and the GST amount on the electricity bill is $15.
2. If you’re using the actual cost method, apply the percentage of your home office against your total home area on the GST amount
If your home office takes up 10% of your total home area, you’ll need to apply this 10% to the GST amount in Step 1. Therefore, the claimable GST amount on the electricity bill is $15*10% = $1.5.
If you’re using IRD’s Square Metre Rate to work out your home office expenses, you can’t claim the GST on your utilities.
GST on motor vehicles can be tricky. There are 2 types of motor vehicle spending. We will look at those now.
If you purchase a motor vehicle in your business, but use it for partially private use, you can only claim the GST on the business portion. The same logbook percentage applies here. If you purchased a motor vehicle for $34,500 and use 30% for private use. The GST you can claim on it is $1,350 ($34,500*3/23*0.3).
When you have a motor vehicle, you will have running costs to claim. The same rule applies here. You can only claim the business portion of the GST on all motor vehicle-related expenses - this could be your petrol costs, WOF, registration or repair & maintenance.
However, some business owners may have a motor vehicle in their personal names and use it sparingly for their business. In this case, keeping a logbook and making private adjustments could be too much work to be worthwhile. In this case, they may choose to claim the mileage as per IRD. It is important to remember if you claim motor vehicle mileage, you can’t claim any GST.
In New Zealand, GST filing frequency is monthly, two-monthly, and six-monthly. How much revenue you generated in any 12-month period will impact which filing frequency you choose. For example, you’re eligible for the six-monthly filing frequency if your sales is under $500,000, or you can opt in for the monthly filing frequency if your sales are over $24 million. You can read more details on IRD's website here.
GST filing frequency has an impact on your cash flow. If you have regular sales and purchases within a short period time, you can register GST for monthly or bi-monthly depending on how much paperwork you’re willing to put up with. However, if your sales and purchases fluctuate in a short period of time, but stay stable for a longer period, then you can register for six-monthly filing. By the time you need to file your GST, you would have stable sales vs purchases. To be more precise, if your business receives GST on a regular basis, it’s wise to register for the monthly GST filing period so you can receive GST refunds as early as possible from IRD. If your business makes GST payments on a regular basis, you should consider registering for a longer GST period. You can change your filing frequency in myIR.
IRD requires all businesses to keep accurate and complete records for at least 7 years. These records include invoices, receipts, bank statements and more. GST-registered businesses must keep receipts or invoices for items that are over $50. If the item costs less than $50, there is no need to keep a tax invoice. However, it’s essential to keep some kind of record, for instance a receipt.
To increase record-keeping efficiency, you can utilise software(e.g., HubDoc). These apps allow you to take photos of your receipt using your smartphone and then upload them to your cloud-based softwares (e.g., Xero).
However, with eInvoicing growing in popularity, IRD is making improvements on GST record keeping. Please read more about eInvoicing and new GST rules from 1st April 2023 here.
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Tori Ma
Performance marketer
Performance marketer at Beany, and into true crime documentaries.
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